Small print
Privacy
Last updated: [Date]
[Draft for legal review. Items in brackets must be completed and the whole text checked by a qualified adviser before launch.]
Who we are
This site is run by [Legal entity name] ("KwertyAI", "we"), [City, Country]. For any privacy question, write to hello@kwertyai.com.
What we collect
This site collects personal information in one place only: the brief form.
- What you type into a brief: your question, name, work email, organization, organization type and anything you add as context.
- A scrambled form of your network address: stored as a one-way hash so we can limit repeated submissions. We cannot turn it back into an address.
The site sets no advertising or tracking cookies and loads no third party trackers. Fonts and scripts are served from our own domain. [Add a line here if an analytics tool is introduced.]
Why we use it
We use the details in your brief to reply to you and to assess whether and how we can help. We rely on our legitimate interest in responding to enquiries, and on steps taken at your request before entering a contract. We do not add you to a mailing list and we do not sell or share your details for marketing.
Where it goes
Briefs are saved to a private database on our server and a copy is emailed to the partners. We use these service providers: [hosting provider and region], [email delivery provider]. They act on our instructions and may not use your information for their own purposes.
How long we keep it
If a brief does not lead to work together, we delete it within [12 months]. If it does, it becomes part of the client record and is kept for the period set out in our agreement with you.
Please do not send sensitive data
A brief should describe your question, not the people you serve. Please leave out personal information about beneficiaries, patients, customers or staff. If we need data to do the work, we will agree a secure way to share it first.
Your rights
You can ask us for a copy of the information we hold about you, ask us to correct or delete it, or object to how we use it. Write to hello@kwertyai.com and we will respond within [30 days]. You may also complain to your data protection authority: [name of authority for the firm's jurisdiction].
Changes
If we change this notice we will update the date at the top of this page.